Event Management Support
There is a lot to think about when organising an event, and I have a wealth of experience in this area. I know that it is imperative to stay on brief, create the right atmosphere and sometimes think outside the box when it comes to finding that special venue.
Whether it’s a birthday dinner, a cocktail party or a large promotional event, I’ll source a suitable venue, arrange catering, manage guest list and invites, and oversee the event through from conception to execution, taking the stress away from you and ensuring everything runs smoothly.
Case Study
The brief: Album launch party for a bestselling artists. Guests to include the artist, management and their staff, record label staff, album production and promotion as well as press, TV and radio representatives.
Once we had agreed the budget I was solely responsible for the following:
- To find the right venue. I chose Westminster Boating Base on the River Thames because it was quirky, reasonably priced, and had two separate rooms – a large bar area overlooking the river, and a room for DJ and dancing. Lots of potential for creating the right atmosphere.
- Book suitable DJs to fit with event and client.
- Design and distribution of invitations plus liaise with all stakeholders to create a bespoke guestlist.
- PA and DJ equipment hire.
- Security staff and door supervisor.
- Oversee catering menus and additional staff.
- Team of visuals specialists to project images from the album artwork in and around the venue.
- As project manager for the label and point of contact for all guests and staff, I was expected to oversee everything pre, during and post party, and bring it in on budget.
The above case study was for a high profile singer-songwriter and the album subsequently went to number one in the charts. I typically managed several events like this a year which would could be anything from an album launch party for artists ranging from a 21 strong hip hop collective to a solo artist, birthday and Christmas celebrations, and post industry awards parties.
A few words from a client
"Jo has successfully planned and put together several large events on my behalf and has done so paying great attention to detail whilst taking time to understand the specific requirements. I have always felt comfortable leaving her to it as she does an outstanding job coordinating the many and diverse elements into a seamless and successful event. In the event of any problems they have been resolved by Jo behind the scenes without having to trouble me. Feedback from guests has always exceeded expectations, which is usually the sign of a good party!
– Andy Macdonald, Lisou